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Passport Office

The Passport Agency has increased the Execution fee to $35 as of April 2, 2018.

Hours & AppointmentsUS Passport

Applications will be accepted by appointment only. Please visit the reference desk, call (860) 828-7125, or request an appointment online.

 

Can I apply at the library?

You must apply in person if at least one of the following is true:
  • You are applying for your first U.S. passport
  • You are under age 16
  • Your previous U.S. passport was issued when you were under age 16
  • Your previous U.S. passport was lost, stolen, or damaged
  • Your previous U.S. passport was issued more than 15 years ago

If none of the above statements apply to you, you may be eligible to Renew by Mail. The library does not process Renew by Mail forms.
Information and forms can be found on the U.S. Passports & International Travel website. Click here for a list of passport forms.

The Library is located at 234 Kensington Road, Berlin, CT.
For questions and appointments, please call (860) 828-7125.

 

Photos

The Berlin-Peck Memorial Library can provide photos for $10. If you need your photo taken, please let us know when you set up your passport appointment. If you don’t need a passport appointment, please call us to set up an appointment for photo only.

 

What to Bring

Adult Applicants

Application Form Complete the applicant sections of form DS-11 before your appointment, but do not sign the form.
You can pick up a copy at the library, print the PDF version, or complete and print the online version.
Photo Bring a properly formatted passport photo OR $10 (cash only) to have your photo taken at the library.
See Passport Photos for requirements.
Evidence of U.S. Citizenship If using your U.S. Birth Certificate, it must meet the following requirements:

  • Issued by the city, county, or state of birth
  • Lists applicant’s full name, date of birth, and place of birth
  • Lists parent(s)’ full names
  • Has the signature of the city, county, or state registrar
  • Has the date filed with registrar’s office (must be within one year of birth)
  • Has the seal of issuing authority

See Citizenship Evidence for other options.

Photo Identification Most commonly your valid Connecticut Driver’s License.
See Photo Identification for other options.
Evidence of Legal Name Change Marriage license, divorce decree, court order, or other legal evidence of name change.
If you new/married name appears on your Photo Identification, and your spouse’s name is listed on your DS-11 form, a marriage license is not required.
Photocopies Please bring photocopies of your Evidence of U.S. Citizenship and Proof of Identification.
Your original Evidence of U.S. Citizenship (e.g. birth certificate) WILL be mailed with the application.
Your Proof of Identification (e.g. driver’s license) WILL NOT be mailed.
Execution Fee $35 per applicant, cash only.
Passport Fee Include a separate check or money order for each applicant, made out to the U.S. Department of State.

  • Passport book: $110
  • Passport card: $30
  • Both: $140
Expedite Fee (Optional) Expediting your application decreases the wait time to 2-3 weeks.
$60 included in the Passport Fee check.

Minor Applicants

Application Form Complete the applicant sections of form DS-11 before your appointment, but do not sign the form.
You can pick up a copy at the library, print the PDF version, or complete and print the online version.
Photo Bring a properly formatted passport photo OR $10 (cash only) to have your photo taken at the library.
See Passport Photos for requirements.
Evidence of U.S. Citizenship If using your U.S. Birth Certificate, it must meet the following requirements:

  • Issued by the city, county, or state of birth
  • Lists applicant’s full name, date of birth, and place of birth
  • Lists parent(s)’ full names
  • Has the signature of the city, county, or state registrar
  • Has the date filed with registrar’s office (must be within one year of birth)
  • Has the seal of issuing authority

See Citizenship Evidence for other options.

Photo Identification Parents who are present, or showing parental consent with a notarized DS-3053 form, must present identification. Applicants who are age 17 and applying without a parent present may show their own photo identification. Most commonly your valid Connecticut Driver’s License.
See Photo Identification for other options.
Evidence of Parental Relationship The following may be used to show parental relationship:

  • U.S. birth certificate (also evidence of U.S. citizenship)
  • Consular Report of Birth Abroad (also evidence of U.S. citizenship)
  • Foreign birth certificate
  • Adoption decree
  • Divorce/Custody decree
Parental Consent/Awareness Applicants must show that all custodial parents are aware of the passport application. Parental consent can be demonstrated by ONE of the following:

  • Both parents are present
  • One parent is present and with second parent’s notarized form DS-3053
  • One parent is present with evidence of sole custody
  • If other parent cannot be located, submit form DS-5525

Age 16 applicants:

  • One parent is present

Age 17 applicants:

  • One parent is present
  • Paying passport fee with a parent’s check
  • Parent is listed as emergency contact
  • Parent’s signed statement and photocopy of ID
Photocopies Please bring photocopies of your Evidence of U.S. Citizenship and Proof of Identification.
Your original Evidence of U.S. Citizenship (e.g. birth certificate) WILL be mailed with the application.
Your Proof of Identification (e.g. driver’s license) WILL NOT be mailed.
Execution Fee $35 per applicant, cash only.
Passport Fee Include a separate check or money order for each applicant, made out to the U.S. Department of State.

  • Passport book: $80
  • Passport card: $15
  • Both: $95
Expedite Fee (Optional) Expediting your application decreases the wait time to 2-3 weeks.
$60 included in the Passport Fee check.

 

 How to Apply

1. Fill Out Form DS-11

Fill Out Form DS-11

COMPLETE ONLINE
  • Print the application single-sided (“simplex”). Do not print application double-sided (“duplex”).
  • Do not sign the application until instructed to do so by the acceptance agent.
  • You must provide a Social Security number in accordance with 22 U.S.C. 2714a and 22 C.F.R 51.60(f).
  • If you do not have a Social Security number, you must submit a signed statement including the phrase, “I swear under penalty of perjury that I have not been issued a Social Security number.”
  • You may request a larger passport book with 52 pages, at no additional cost, by checking the ’52 page’ box at the top of the DS-11.

2. Provide Evidence of U.S. Citizenship

Provide Evidence of U.S. Citizenship

You must submit one of the following. Photocopies and notarized copies are not acceptable.

  • Fully-valid, undamaged U.S. passport (may be expired)
  • U.S. birth certificate that meets the following requirements:
    • Issued by the city, county, or state of birth
    • Lists your full name, date of birth, and place of birth
    • Lists your parent(s)’ full names
    • Has the date filed with registrar’s office (must be within one year of birth)
    • Has the registrar’s signature
    • Has the seal of the issuing authority
  • Consular Report of Birth Abroad or Certification of Birth
  • Certificate of Naturalization
  • Certificate of Citizenship

If you cannot submit one of the above acceptable documents, or for more information, see Citizenship Evidence on the U.S. Passports & International Travel website.

3. Present Identification

Present Identification

You must present one of the following identification documents (IDs) to the acceptance agent. The ID must readily identify you.

  • In-state, fully-valid driver’s license
  • In-state, fully-valid non-driver ID
  • Fully-valid, undamaged U.S. passport (may be expired)
  • Certificate of Naturalization or Citizenship
  • Government employee ID (city, county, state or federal)
  • U.S. military ID or military dependent ID
  • Valid foreign passport
  • Matricula Consular (Mexican Consular Identification, commonly used by the parent of a U.S. citizen child applicant)

If you cannot present one of the IDs above, or for more information, see Identification on the U.S. Passports & International Travel website.

Please note:

  • If you present an out-of-state ID, you must present an additional ID.
  • If you have undergone or are going through gender transition, please see these additional requirements.

4. Bring a Photocopy of Identification & Birth Certificate

Bring a Photocopy of Identification & Birth Certificate

Submit a photocopy of each ID that you present when you apply.

Requirements for photocopy of ID:
  • White, 8 1/2 x 11″ standard paper
  • Include FRONT and BACK
    • Front and back may be on the same side of one piece of paper
    • Front and back may be on two separate pieces of paper
    • Photocopy must not be double-sided
Requirements for photocopy of Birth Certificate:
  • White, 8 1/2 x 11″ standard paper.
  • Include BACK if there is any information on the back
    • Front and back may be on two separate pieces of paper
    • Photocopy of Birth Certificate may be double-sided

5. Determine Any Special Circumstances (Including Children Under Age 16)

Children Under Age 16

Passport applications for children under the age of 16 must provide the following:

  1. Evidence of child’s U.S. citizenship
  2. Evidence of the child’s relationship to parents/guardians
  3. Parental identification (for all parents/guardians)
  4. Parental permission
    • Both parents appear, or
    • Applying parent submits second parent’s notarized form DS-3053, along with a copy of the non-appearing parent’s identification, or
    • Applying parent submits primary evidence of sole authority to apply, or
    • Applying parent submits a written statement explaining why non-applying parent’s consent cannot be obtained, along with form DS-5525or
    • Third-party in loco parentis appears with notarized written statement or affidavit from both parents or custodial parent(s) authorizing the third-party to apply for passport. When the notarized statement or affidavit is from only one parent, the third-party must present evidence of sole custody of the authorizing parent.

Passports for children under 16 are only valid for 5 years. Click here for more information.

Other Special Circumstances

If any of the below categories apply to you, you may have additional requirements for your passport application.

Please visit the U.S. Passports & International Travel website for more information.

6. Provide a Photo

Provide a Photo

You must provide two 2″x2″ color photographs with your application. To avoid processing delays, be sure your photos meets all photo requirements.

Learn more by reading Picture Perfect Passport Photo or watching Picture Perfect Passport from the U.S. Department of State.

Please note: The Berlin-Peck Memorial Library does not provide passport photos. The Berlin Town Clerk’s office can provide passport photos for $10. AAA can provide passport photos for $20 (non-members), $10 (Classic members) or free (Plus and Premier members). CVS can provide passport photos for $12.99.

Please note: As of November 1, 2016, glasses will not be allowed in passport photos.

7. Calculate Fees

Basic Passport Book and Passport Card Fees

Please note: You will need to make two (2) separate payments. Click here to calculate passport fees.

  • Application Fee can be paid by check (personal, certified, cashier’s, traveler’s) and money order payable to “U.S. Department of State.” Cash, credit and debit cards cannot be accepted.
  • Execution Fee ($35) can be paid by cash or money order made payable to Berlin-Peck Memorial Library.

Optional FeesMay be added to Applicaion FeeMay be added to Execution Fee

Adult Applicant Application Fee Execution Fee
Passport Book $110 $35
Passport Card $30 $35
Passport Book & Card $140 $35
Applicant Age 15 and Under Application Fee Execution Fee
Passport Book $80 $35
Passport Card $15 $35
Passport Book & Card $95 $35
Optional Services May be added to Application Fee May be added to Execution Fee
Expedited Serivce $60
Overnight to DoS $22.95
Overnight Return $20.66

 

Additional Service Fees

  • Expedited Service ($60): Include with your application fee (not execution fee). Paid per application, in addition to required fees. Provides faster processing than routine service. Click here for current processsing times. May be included with Application Fee made payable to “U.S. Department of State.”
  • Overnight Delivery to Dept. of State ($22.95): Paid per transaction for overnight delivery of a passport application to the Department of State. Must be paid by cash or money order made payable to Berlin-Peck Memorial Library, in addition to the Execution Fee.
  • Overnight Delivery Return Service ($20.66): Paid per application for overnight delivery of an issued passport book from the Department of State to the customer. Only applies to mailing addresses within the United States. Not valid for passport cards. May be included with Application Fee made payable to “U.S. Department of State.”

Please note: Fees are scheduled to increase in January 2017.

8. Submit Your Completed Application

Submit Your Completed Application

You must submit your completed application, including citizenship evidence, photocopy of ID, photo, and fees, in person to the Berlin-Peck Memorial Library (or any other passport acceptance facility).

 Passport Fee Calculator

Watch a video on how to apply for a passport

Schedule a Passport Application




When can you come in?Please select all times/days that apply. We will do our best to accommodate your schedule. A passport agent will contact you to finalize your appointment. Your appointment is NOT scheduled until you hear from us.


How many people will be applying for their passport?
If you have more than 4 applicants, please call the library at 860-828-7126.